Career Details

Logistics Dept Full-Time Baltimore, MD Posted on 4/21/2023

Job Description

Logistics Administrative Assistant

 

Answers incoming phone calls, assists with schedule coordination, retrieves and provides information to clients and other staff members, and otherwise relieves leadership of clerical work and minor administrative details and duties.

 

 

• Strict adherence to the Company policy and procedure manual including state and federal laws.
• Coordinates manager's schedule and makes appointments when necessary.
• Provides assistance to the Logistics Team as determined by the Director of Patient Distribution or Logistics Manager.
• Assists with incoming phone calls from clients or fellow staff-members.
• Assists with daily administrative tasks of the Logistics team.
• Makes copies or scans correspondence or other printed materials, including patient-related documentation.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Participates in Improvement of Operational Performance (IOP) activities.
• Participates in traditional and e-learning programs.
• Works effectively with other company employees, managers, and departments.
• Performs all job functions with Company Mission, Vision, and Goal Statements in mind.

 

 

Education, Certificate, and Licensure 

High school diploma or general education degree (GED); three months industry related experience and/or training; or equivalent combination of education and experience. No professional certificate or licensure required, although preferred. 

Requirements

Must demonstrate vast knowledge of computers, Microsoft applications, web browsers and products applicable to the industry.  Additionally, the applicant is expected to demonstrate the ability to quickly acquire knowledge of departmental program structure (Mission, Vision, and Goal Statements) and department policies and procedures.  Must be able to work a flexible schedule, as needed, and have the ability to demonstrate effective time management skills while working independently with minimal supervision. 

Math Ability

Must demonstrate proficient ability to apply mathematical concepts such as basic tasks as calculating figures and amounts, discounts, interest, commissions, proportions, percentages, area, circumference, and volume to practical situations.  

 

Supervisory Requirements

This job has no supervisory requirements or authority.

Language and Communication Ability

Must demonstrate proficient ability to foster professional working relationships utilizing strong interpersonal and communication skills organization-wide. Applicant must demonstrate the ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and/or governmental regulations and effectively present and debate any assortment of information relevant to their area of expertise and designated responsibilities and duties with members of the Company and on behalf of the Company when appropriate. Additionally, the applicant must demonstrate the ability to write reports, business correspondence, and procedure manuals.    

Physical Demands

Must demonstrate the ability to work in a standard office setting and use standard office equipment, which may include but is not limited to: computers, calculators, and other office supplies.  Requires stamina to maintain attention to detail despite interruptions; strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the phone; manual dexterity to perform job functions and stamina to frequently sit for extended periods of time. Additionally, the employee is occasionally required to walk and lift and/or move up to 25 pounds. 

Reasoning Ability

Must demonstrate proficient ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form and the ability to deal with problems involving several concrete variables in standardized situations.  

Technology Skills

Must demonstrate proficient ability and practical knowledge of personal computer use, word processing software, Internet, and contact management systems. Additionally, the applicant must demonstrate the ability to quickly and proficiently learn to use company specific software programs and any other handheld or technology tools as required for completing job tasks.

 

Must demonstrate proficiency and productivity in a fast-paced environment with unscheduled interruptions while maintaining acceptable judgment, responsibility, and assumption for decisions, consequences, and results. Applicant must demonstrate good organization, time management, and communication skills. Occasionally an adjusted work schedule is required to accommodate company needs.

 

This job description has been assessed and found to have no potential risk of occupational exposure to hazardous chemicals, blood, or other potentially infectious materials. However, during the course of some duties it may be necessary to wear personal protective equipment (PPE). Before performing any activity that requires the use of PPE, proper training and certification is required.

 

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.